The NX-Trader System

Automate your Lead-to-Cash Processes

Save valuable time and effort when raising quotes and orders, booking logistics and accounting. Get rid of tedious duplicated admin and eliminate the need to manually update your sales channels.

NX Trader API

NX Trader on-premises and online expose an API that makes it possible to integrate with other services.

Once you have the API access enabled, you can write code that integrates your web service or SaaS solution with NX Trader. Creating your integration through an API provides simple access to the supported functionality in a single endpoint.

Export Licensing

We need to specify the product controls which ensure your export compliance especially when shipping controlled products:

• HS Codes
• Country of Origin

About Export Control 5A002

Export Control 5A002 refers to a specific category of items controlled for export by various countries, including the United States. This category falls under the Export Administration Regulations (EAR) and covers information security-related equipment, software, and technology. The purpose of export controls is to regulate the export of goods and technologies that have potential military or national security implications.

Here are some key points about Export Control 5A002:

1. Coverage: Export Control 5A002 includes a range of items, such as encryption technology, cryptographic devices, network security systems, intrusion detection systems, and related software. These items are designed to protect information and secure communication networks.

2. Encryption: The control focuses on encryption technology or software that provides confidentiality or security for information storage or transmission. It applies to encryption products that use certain encryption algorithms or exceed certain key length thresholds.

2. Export Restrictions: Exporting items classified under 5A002 is subject to export controls and requires the exporter to obtain proper authorization before exporting. This authorization is typically in the form of an export license issued by the government or compliance with specific licensing exemptions.

3. License Requirements: The specific license requirements for 5A002 items vary depending on the destination country and the nature of the item being exported. Some destinations may have more restrictive controls, while others may have more lenient requirements. Exporters should consult the relevant export control regulations and seek guidance from the appropriate regulatory authorities.

4. Compliance and Classification: Exporters are responsible for properly classifying their products and determining if they fall under the 5A002 category. Compliance with export control regulations is crucial to avoid legal issues and penalties associated with non-compliance.

NX Trader will carry out checks to ensure your commercial invoice is correctly formatted depending on what product is being shipped and the destination country. This includes specific wording need for both customs and the transporter. Critically the correct export license is quoted along with the HS Code, Country of Origin and CLC.

NX-Trader has the following features:


  • Simple customer and contact selection
  • Confirm your order type, date, rep and shipping method
  • Construct your quotation by selecting products, condition, configuration & price
  • Popup stock levels, plan, sales & purchase history for a product when you need it
  • Add comments at order and line levels
  • Send the quotation to your customer by email
  • Easy sales order conversion
  • List quotations on a grid by customer or use the search tool
  • Copy quotation facility

Order Management

  • Back to back orders linking purchase and sales orders
  • Direct sales order entry
  • Build a sales order from your stock selection
  • Send the sales order confirmation to your customer by email
  • Direct purchase order entry
  • Send the purchase order to your supplier by email
  • List orders on a grid by client or use the search tool
  • Copy and import order tools


  • Arrange transport and engineering
  • Manual or FIFO stock allocation
  • Support for direct shipments
  • Optional blind shipping documentation
  • Proprietary interfaces to APC, CSM, DHL, FedEx, TNT and UPS software
  • Consignment Tracking
  • Shipping costs auto-calculated from Dims & Weight
  • Accurate labels auto-created from Dims and post code

Stock Control

  • Maintenance of serial numbers, condition and configuration.
  • Ownership by rep with actual costs and minimum selling prices
  • Record Engineering Test Results
  • Pick and Shipment Confirmations
  • Allocate all costs and revenue to the stock items
  • Search tools that recognise alternative parts (subs)
  • De-manufacture stock and record serial numbers
  • Internal parts may be recorded and are visible to search tools
  • Build machines and bundles from stock using work orders
  • Warehouse Counting Controls
  • Barcode Label Printing & Wireless mobile PDA technology
  • Detailed Stock Activity Reviews
  • List selectively on BrokerBin, TheBrokerSite, eBay, Amazon & Shopify
  • Return functions for both customer and supplier RMA’s
  • The RMA’s offer replacement and credit note options
  • Repair Order facilities


  • Invoice Generation and Scheduled Invoice Planning
  • Credit Checking and Client Hold Control
  • Pro Forma and Commercial Invoice facilities
  • Supplier Invoice Registration
  • Payment and Receipt Recording and Supplier Refunds
  • Email Customer Statements individually or as a batch
  • Document history search tools
  • Use the Trader ledgers or proprietary interfaces to: Sage, Quickbooks, Xero, Twinfield
  • Stock Cost Transfers and Write-down Controls
  • Net Margins and Commission Calculator
  • Management Reporting on demand

Warehouse Barcode Usage

Many of your warehouse transactions can be managed using barcode readers. Using these rugged wireless devices you may record the following transactions:

  • Goods Receipts
  • Stock Picks
  • Engineering Tests
  • Packing
  • Ship Confirmations
  • Location Movements
  • Order Additions

Field Service Maintenance

Field Service Maintenance is provided via integration with NX-FSM.

Sophisticated yet simple and cost effective functionality provides a quick response to service requests and insights to assess, manage, complete and invoice each job.

  • Support tickets
  • Service level agreements (SLAs)
  • Stock management (across multiple warehouses)
  • Quotes and invoices
  • Contract renewals
  • Serial number level control
  • Engineer activity log
  • Maintenance plan management
  • Detailed reporting
  • Quote creation with different pricing & delivery options
  • Automated billing including deferred payment
  • Automated invoicing
  • Ability to de-manufacture stock items
  • Device friendly software and dashboard management
  • Offsite access
  • Secure login portal for clients to view activity

RMA & RTV (Returns)

Integration with NX-FSM.

  • Return functions for both customer and supplier RMA’s & RTV’s
  • The RMA’s & RTV’s offer replacement and credit note options
  • Repair Order facilities

NX-Trader supports Return Merchandise Authorisation (RMA) processes and Return To Vendor (RTV) for your customers and suppliers, integrated with shipping and accounting processes.


  • Net Margins and Commission Calculator
  • Automatic Write-Down calculation
  • Commission/Target adjustment


  • Multiple currencies support throughout
  • Support for multiple enterprises
  • Full transaction audit trail
  • Column filtering and sorting on every grid
  • Controlled export to Excel or PDF on each data grid
  • Customisable workflow for all key events
  • Access recently opened documents and files
  • Graphical dashboards and tile indicators

IT Asset Disposition (ITAD)

ITAD is an industry term and practice built around reusing, recycling, repurposing, repairing or disposing of unwanted IT equipment in a safe and environmentally responsible way.

An IT organisation can practice IT asset disposition itself or have a specialised vendor handle it.

ITAD and IT asset refurbishment software for Auditing, Testing, Disk Imaging, and Data Erasure:

  • Blancco
  • Aiken
  • Certus
  • Bravo Networking
IT Asset Disposition ITAD

For more information or to request a demo, contact us now